Contract creation

A wizard function in Contiki takes the user through all the steps of making a contract and provides assistance in selecting the appropriate templates or clauses and placing them in the relevant folder.
When a contract is being processed, the system proposes a choice of relevant templates from among those based on the product selected and/or the service group for the particular service. This means that the system will propose templates based on attributes such as contract type and type of acquisition.

All documents created are automatically saved together with the required attributes for later retrieval. The documents are organized in a highly structured manner conforming to the special requirements of the contracts/procurement discipline. Contiki ECM contains an integral document management facility that ensures control of establishing files, storage of files, distribution (including via the intranet) and access to such files. The structure is customizable to each client allowing each system administrator to define the structure so that all users operate uniformly.

Contiki supports audit trails on all relevant fields in the database to be able to trace what has changed, when and who made the change. The contract creation and subsequent modifications will take place using workflows that leave traces in the Workflow Monitor for analyses and audits.